SmartOffice for transport & logistics

Centralise your workflows. Keep operations moving

SmartOffice connects and automates financial processes across your transport and logistics operation, giving you full visibility over costs, suppliers, and approvals.

By reducing manual work and streamlining workflows, your teams can focus less on admin and more on efficiency, optimisation, and innovation across the supply chain.

trusted by companies just like yours

Manage your suppliers price fluctuations and keep your business lean

Stay competitive with automated price monitoring, ensuring cost-effective procurement and a competitive manufacturing operation.

Manage and control your invoices with ease

Boost your productivity by streamlining financial processes to accelerate your production and maintain a competitive edge.

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Easily integrate new suppliers, products and services.

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Accelerate invoice approvals and processing.

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Track the spend per contract.

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Features & Benefits

Built for transport and logistics operations where speed, scale and traceability matter

Custom Routing & Unique Identifier Capture

Create automated workflows using unique identifiers such as vehicle registrations, unit numbers or route references, supporting accurate allocation across fleets and contracts.

Drastic Savings

Reduce manual processing and administrative effort by automating invoice processing and reconciliation, helping teams focus on keeping operations moving.

Statement Reconciliation

Reconcile supplier statements efficiently, with alerts for discrepancies, supporting accurate settlement of high-volume transport and logistics invoices.

Price Watch

Monitor invoice pricing and flag unexpected changes, helping control costs across fuel, maintenance and service suppliers.

Three-Way Matching

Automatically match purchase orders, invoices and goods received, reducing errors and improving accuracy across fast-moving logistics operations.

Document Tracking

Track invoice approval status in real time, providing full visibility and accountability across finance and operations teams.

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“

Efficiency in the transport industry is paramount, and Perennial Freight has found a trusted ally in SmartOffice Accounts Payable. PO matching and streamlined document handling have given us more visibility on our operations, saving us valuable time and resources. With accurate tracking and processing, we can focus on delivering excellence in every load, knowing our backend processes are in capable hands.

David Goode
Perennial Freight

Supercharge your accounting software

We integrate seamlessly with the leading Accounting & ERP platforms to ensure a streamlined process for you

Questions? We have answers.

How does eliminating paper processes save my company money?

Material and Storage Costs: Eliminating paper saves on expenses for printing, ink, and physical storage space.
Efficiency Gains: Digital processes are faster and more accessible, reducing time spent on tasks so you can focus on your core business.
Error Reduction: Digital systems minimize mistakes like misfiling or loss.
Workflow Automation: Tasks can be automated, speeding up processes.
Collaboration Improvement: Digital documents enable easier team collaboration.
Environmental Benefits: Going paperless aligns with sustainability goals.
Compliance Risk Reduction: Digital systems offer stricter controls, lowering compliance risks and associated costs.

What is AP Automation?

Accounts Payable (AP) Automation revolutionises the traditional AP process by digitising and automating tasks such as printing and mailing paper invoices, matching to purchase orders and goods receipts notes, as well as supplier statement reconciliation. This modernisation accelerates payment cycles, enhances reconciliation accuracy, and fortifies defences against fraudulent activities. By embracing AP automation, organisations can not only save on costs but most importantly, reallocate resources to more value-generating tasks.

What is a Purchase Order (PO)?

A Purchase Order is a formal document sent from a buyer to a supplier authorizing the purchase of specific products or services under defined terms and conditions.

Will SmartOffice work with our accounting and financial software?

Yes, SmartOffice can be connected to most accounting systems. The platform has over 40 direct integrations with. We also create custom exports and imports in CSV or XLS for all viable systems.

Can you integrate with other software?

We have integrations with POS systems, inventory management systems, logistics systems and many other vertical software systems.

All FAQs

Stop wasting your time!

Say goodbye to tedious manual tasks and automate your file processing with SmartOffice

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