SmartOffice for distribution & wholesale
Automate invoice distribution
Eliminate manual processing and keep high-volume invoices moving fast, so your team can focus on stock, margins, and customer fulfilment, not paperwork.
trusted by companies just like yours
Manage supplier price fluctuations and
keep your business lean
Stay competitive with automated price monitoring that
supports cost-effective procurement and stronger operational control.
Auto match with your inventory deliveries
Boost your productivity by streamlining financial processes to accelerate your production and maintain a competitive edge
Accelerate invoice approvals and processing
Track the spend per contract
Easily integrate new suppliers, products and services
Features & Benefits
Built for high-volume distribution and wholesale operations
Store & Search
Securely store all invoices and supporting documents for 7 years, with fast search across suppliers, products, depots and locations ideal for audits and supplier queries.
Statement Reconciliation
Reconcile supplier statements quickly and accurately, with targeted alerts for discrepancies to help resolve pricing, quantity or posting issues before they impact margins.
Three-Way Matching
Automatically approve invoices that match purchase orders, invoices and goods received, reducing manual checks and ensuring accuracy in high-volume environments.
Price Watch
Track invoice prices across suppliers and products, flagging unexpected price changes or discrepancies to protect margins and support supplier negotiations.
Document Tracking
Monitor invoice approval status in real time, helping finance teams keep payments moving and avoid delays that disrupt supplier relationships.
Complete Cost Control
Gain detailed visibility of spend across cost centres, departments, locations or product categories, supporting tighter control in margin-sensitive wholesale operations.
Supercharge your accounting software
We integrate seamlessly with the leading Accounting & ERP platforms to ensure a streamlined process for you
Questions? We have answers.
How does eliminating paper processes save my company money?
- Material and Storage Costs: Eliminating paper saves on expenses for printing, ink, and physical storage space.
- Efficiency Gains: Digital processes are faster and more accessible, reducing time spent on tasks so you can focus on your core business.
- Error Reduction: Digital systems minimize mistakes like misfiling or loss.
- Workflow Automation: Tasks can be automated, speeding up processes.
- Collaboration Improvement: Digital documents enable easier team collaboration.
- Environmental Benefits: Going paperless aligns with sustainability goals.
- Compliance Risk Reduction: Digital systems offer stricter controls, lowering compliance risks and associated costs.
What is AP Automation?
What is a Purchase Order (PO)?
A Purchase Order is a formal document sent from a buyer to a supplier authorizing the purchase of specific products or services under defined terms and conditions.
Will SmartOffice work with our accounting and financial software?
Yes, SmartOffice can be connected to most accounting systems. The platform has over 40 direct integrations with. We also create custom exports and imports in CSV or XLS for all viable systems.
Can you integrate with other software?
We have integrations with POS systems, inventory management systems, logistics systems and many other vertical software systems.
Stop wasting your time!
Say goodbye to tedious manual tasks and automate your file processing with SmartOffice