SmartOffice for distribution & wholesale

Automate distribution of your invoices

Simplify your financial processes and concentrate your time on creation and innovation.

trusted by companies just like yours

Manage your suppliers price fluctuations and keep your business lean

Stay competitive with automated price monitoring, ensuring cost-effective procurement and a competitive manufacturing operation.

Auto match with your inventory deliveries

Boost your productivity by streamlining financial processes to accelerate your production and maintain a competitive edge

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Accelerate invoice approvals and processing

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Track the spend per contract

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Easily integrate new suppliers, products and services

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Features & Benefits

Transforming manual tasks into automated efficiency

Store & Search

Securely stores all invoices for 7 years with advanced search functionality.

Statement Reconciliation

Reconcile supplier statements effortlessly, receiving targeted alerts for any inconsistencies to facilitate prompt resolution.

Three-Way Matching

Automatically approve invoices that match purchase orders, invoices, and goods received notices.

Price Watch

Simple tracking of all invoice prices for any unexpected changes, alerting you to potential issues.

Document Tracking

Easily monitor invoice approval status, providing detailed tracking of approval processes.

Complete Cost Control

Dynamic and detailed reports lets you keep track of spend by nominal code, cost centre, project code, department or location.

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“

Cultivating our farm business requires a keen eye on efficiency. Thanks to SmartOffice Accounts Payable, we’ve saved significant time and resources previously spent on manual processes and printing. It’s a vital tool that helps us focus more on growing food and less on paperwork.

Roisin Russell
O’Shea Farms

Supercharge your accounting software

We integrate seamlessly with the leading Accounting & ERP platforms to ensure a streamlined process for you

Questions? We have answers.

How does eliminating paper processes save my company money?

Material and Storage Costs: Eliminating paper saves on expenses for printing, ink, and physical storage space.
Efficiency Gains: Digital processes are faster and more accessible, reducing time spent on tasks so you can focus on your core business.
Error Reduction: Digital systems minimize mistakes like misfiling or loss.
Workflow Automation: Tasks can be automated, speeding up processes.
Collaboration Improvement: Digital documents enable easier team collaboration.
Environmental Benefits: Going paperless aligns with sustainability goals.
Compliance Risk Reduction: Digital systems offer stricter controls, lowering compliance risks and associated costs.

What is AP Automation?

Accounts Payable (AP) Automation revolutionises the traditional AP process by digitising and automating tasks such as printing and mailing paper invoices, matching to purchase orders and goods receipts notes, as well as supplier statement reconciliation. This modernisation accelerates payment cycles, enhances reconciliation accuracy, and fortifies defences against fraudulent activities. By embracing AP automation, organisations can not only save on costs but most importantly, reallocate resources to more value-generating tasks.

What is a Purchase Order (PO)?

A Purchase Order is a formal document sent from a buyer to a supplier authorizing the purchase of specific products or services under defined terms and conditions.

Will SmartOffice work with our accounting and financial software?

Yes, SmartOffice can be connected to most accounting systems. The platform has over 40 direct integrations with. We also create custom exports and imports in CSV or XLS for all viable systems.

Can you integrate with other software?

We have integrations with POS systems, inventory management systems, logistics systems and many other vertical software systems.

All FAQs

Stop wasting your time!

Say goodbye to tedious manual tasks and automate your file processing with SmartOffice

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