SmartOffice for healthcare
Finance automation for a healthy business
Ensure the financial strength of your healthcare organisation, so your teams can focus on delivering exceptional patient care.
SmartOffice automates key finance processes across healthcare providers, hospitals, and pharmacies, giving you clear visibility over spend, suppliers, and cash flow. For pharmacies, SmartOffice Price Watch automatically checks supplier statements and invoices, catching pricing discrepancies before they impact your margins.
Less time resolving errors. More confidence in your costs. Better care for patients.
trusted by companies just like yours
Don’t let paperwork get in the way of a healthy efficient business
Reduce administrative burdens and enhance efficiency, allowing you to focus on delivering exceptional healthcare services
Save time and focus on growing your business
Accelerate invoice approvals and processing.
Highlighting price rises for investigation.
Easily integrate new suppliers, products and services.
Features & Benefits
Built for healthcare environments where accuracy, control and continuity of supply are critical
Auto Coding by Store & Line Item
Automatically code invoices based on delivery location, department and product type, supporting accurate allocation across wards, clinics and facilities.
Price Watch
Monitor invoices for unit and batch price changes, highlighting unexpected increases for review and supporting tighter cost control across healthcare procurement.
Handling High Invoice Volumes
Automatically route invoices to the correct site, department or approver, ensuring efficient processing across multi-facility healthcare organisations.
Delivery Verification
Match invoices to delivery documentation to confirm accurate deliveries, helping resolve shortages or discrepancies in critical medical supplies.
Three-Way Matching
Automatically match purchase orders, invoices and goods received, reducing errors and supporting controlled, compliant procurement processes.
Statement Reconciliation
Reconcile supplier statements accurately, with targeted alerts for discrepancies, helping finance teams maintain clean supplier accounts and audit-ready records.
Supercharge your accounting software
We integrate seamlessly with the leading Accounting & ERP platforms to ensure a streamlined process for you
Questions? We have answers.
How does eliminating paper processes save my company money?
- Material and Storage Costs: Eliminating paper saves on expenses for printing, ink, and physical storage space.
- Efficiency Gains: Digital processes are faster and more accessible, reducing time spent on tasks so you can focus on your core business.
- Error Reduction: Digital systems minimize mistakes like misfiling or loss.
- Workflow Automation: Tasks can be automated, speeding up processes.
- Collaboration Improvement: Digital documents enable easier team collaboration.
- Environmental Benefits: Going paperless aligns with sustainability goals.
- Compliance Risk Reduction: Digital systems offer stricter controls, lowering compliance risks and associated costs.
What is AP Automation?
What is a Purchase Order (PO)?
A Purchase Order is a formal document sent from a buyer to a supplier authorizing the purchase of specific products or services under defined terms and conditions.
Will SmartOffice work with our accounting and financial software?
Yes, SmartOffice can be connected to most accounting systems. The platform has over 40 direct integrations with. We also create custom exports and imports in CSV or XLS for all viable systems.
Can you integrate with other software?
We have integrations with POS systems, inventory management systems, logistics systems and many other vertical software systems.
Stop wasting your time!
Say goodbye to tedious manual tasks and automate your file processing with SmartOffice