SmartOffice for services & utilities
Take back your time and focus on what matters
SmartOffice automates repetitive financial tasks for services and utilities providers, reducing manual effort and improving control across invoices, approvals, and reporting.
With less time spent on admin, your teams can prioritise customer needs, service delivery, and operational performance.
trusted by companies just like yours
Time is money. Don’t waste it on mundane manual tasks, automate and save
Boost productivity and profitability, free your team from manual tasks
Stay in control of your finances with our automated solutions
Boost your profitability by automating your financial operations so that you can concentrate on your business success.
Automatically approve invoices that cross-check purchase orders, invoices and goods receivable notices.
Automatic NL coding can be based on supplier, line item and PO detail with custom rules and coding.
SmartOffice AP can be used by a single person serving multiple departments.
Features & Benefits
Built for services and utilities organisations managing large-scale, ongoing operations
Complete Cost Control
Gain detailed visibility of spend across nominal codes, cost centres, projects, departments and locations, supporting tighter control over operational and infrastructure costs.
Drastic Savings
Reduce manual processing and administrative overhead by automating invoice processing and reconciliation, allowing teams to focus on service delivery and operational efficiency.
Multiple Logins
Manage multiple sites, entities or operational units within a single platform, ensuring controlled access for distributed teams.
Store & Search
Securely store all invoices and supporting documentation for 7 years, with advanced search to support audits, compliance checks and supplier queries.
Statement Reconciliation
Reconcile supplier statements efficiently, with alerts for discrepancies, helping maintain accurate supplier accounts and timely issue resolution.
Price Watch
Monitor invoice pricing and flag unexpected changes, supporting cost control and contract compliance across service providers and utilities suppliers.
Supercharge your accounting software
We integrate seamlessly with the leading Accounting & ERP platforms to ensure a streamlined process for you
Questions? We have answers.
How does eliminating paper processes save my company money?
- Material and Storage Costs: Eliminating paper saves on expenses for printing, ink, and physical storage space.
- Efficiency Gains: Digital processes are faster and more accessible, reducing time spent on tasks so you can focus on your core business.
- Error Reduction: Digital systems minimize mistakes like misfiling or loss.
- Workflow Automation: Tasks can be automated, speeding up processes.
- Collaboration Improvement: Digital documents enable easier team collaboration.
- Environmental Benefits: Going paperless aligns with sustainability goals.
- Compliance Risk Reduction: Digital systems offer stricter controls, lowering compliance risks and associated costs.
What is AP Automation?
What is a Purchase Order (PO)?
A Purchase Order is a formal document sent from a buyer to a supplier authorizing the purchase of specific products or services under defined terms and conditions.
Will SmartOffice work with our accounting and financial software?
Yes, SmartOffice can be connected to most accounting systems. The platform has over 40 direct integrations with. We also create custom exports and imports in CSV or XLS for all viable systems.
Can you integrate with other software?
We have integrations with POS systems, inventory management systems, logistics systems and many other vertical software systems.
Stop wasting your time!
Say goodbye to tedious manual tasks and automate your file processing with SmartOffice