SmartOffice for public sector

Focus on innovation with our automations

SmartOffice automates finance processes across public sector organisations, helping you reduce manual work, improve transparency, and maintain full compliance with governance requirements.

With streamlined approvals, clear audit trails, and real-time visibility, your teams can spend less time on administration and more time delivering services and driving innovation.

trusted by companies just like yours

Time is money. Don’t waste it on mudane manual tasks, automate and save

Stay competitive with automated price monitoring, ensuring cost-effective procurement and a competitive manufacturing operation.

Full visibility and total control at the click of a button

Boost your productivity by streamlining financial processes to accelerate your production and maintain a competitive edge.

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Easily integrate new suppliers, products and services.

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Accelerate invoice approvals and processing.

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Track the spend per contract.

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Features & Benefits

Built for public sector organisations where compliance and accountability are essential

Complete Budget Control

Allocate spend accurately using nominal ledger, VAT codes, cost centres and departments, supporting structured budget management and public accountability.

Store & Search

Securely store all invoices and supporting documentation for 7 years, with advanced search to support audits, FOI requests and compliance reviews.

Statement Reconciliation

Reconcile supplier statements efficiently, with alerts for discrepancies, helping maintain accurate records and timely resolution of supplier queries.

Price Watch

Monitor invoice pricing and flag unexpected changes, supporting cost control and compliance with agreed pricing frameworks.

Three-Way Matching

Automatically match purchase orders, invoices and goods received, reducing errors and supporting controlled, compliant procurement processes.

Spend Compliance

Generate detailed reports across projects, grants, allocations and departments, supporting transparency, oversight and regulatory reporting requirements.

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“

With SmartOffice Accounts Payable, we enhance our purchase order and invoice process by streamlining document handling and ensuring precise PO matching. SmartOffice for automating our PO and Invoicing process provides value to our corporate operations to focus more on our core responsibilities. As industry experts, we rely on cutting-edge solutions to support our mission of fostering a safe, secure, and consumer-focused aviation environment. Deirdre Coss Purchasing Manager, IAA

Supercharge your accounting software

We integrate seamlessly with the leading Accounting & ERP platforms to ensure a streamlined process for you

Questions? We have answers.

How does eliminating paper processes save my company money?

Material and Storage Costs: Eliminating paper saves on expenses for printing, ink, and physical storage space.
Efficiency Gains: Digital processes are faster and more accessible, reducing time spent on tasks so you can focus on your core business.
Error Reduction: Digital systems minimize mistakes like misfiling or loss.
Workflow Automation: Tasks can be automated, speeding up processes.
Collaboration Improvement: Digital documents enable easier team collaboration.
Environmental Benefits: Going paperless aligns with sustainability goals.
Compliance Risk Reduction: Digital systems offer stricter controls, lowering compliance risks and associated costs.

What is AP Automation?

Accounts Payable (AP) Automation revolutionises the traditional AP process by digitising and automating tasks such as printing and mailing paper invoices, matching to purchase orders and goods receipts notes, as well as supplier statement reconciliation. This modernisation accelerates payment cycles, enhances reconciliation accuracy, and fortifies defences against fraudulent activities. By embracing AP automation, organisations can not only save on costs but most importantly, reallocate resources to more value-generating tasks.

What is a Purchase Order (PO)?

A Purchase Order is a formal document sent from a buyer to a supplier authorizing the purchase of specific products or services under defined terms and conditions.

Will SmartOffice work with our accounting and financial software?

Yes, SmartOffice can be connected to most accounting systems. The platform has over 40 direct integrations with. We also create custom exports and imports in CSV or XLS for all viable systems.

Can you integrate with other software?

We have integrations with POS systems, inventory management systems, logistics systems and many other vertical software systems.

All FAQs

Stop wasting your time!

Say goodbye to tedious manual tasks and automate your file processing with SmartOffice

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