SmartOffice for engineering

Gain full visibility across every project cost

SmartOffice gives engineering firms real-time insight into labour, materials, subcontractors, and overheads, so you always know where projects stand financially.

By automating key financial processes, SmartOffice reduces manual work and helps your teams focus on designing, building, and innovating with confidence.

trusted by companies just like yours

Manage your suppliers price fluctuations and keep your business lean

Remain competitive with our automated price monitoring system, ensuring efficient procurement and a lean manufacturing operation.

Manage your invoices effortlessly with financial automation

Stay ahead of the competition as you leverage our solutions to streamline your workflow and drive progress in your industry.

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Easily integrate new suppliers, products and services

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Accelerate invoice approvals and processing.

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Track the spend per contract

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Features & Benefits

Transforming manual tasks into automated efficiency

Project Cost Management

Track spending accurately across projects, cost codes, departments and locations, giving engineering and finance teams clear visibility over budgets and project profitability.

Advanced Document Analysis

Analyse invoices across nominal ledgers, cost codes, project references, departments and tax treatments, supporting precise allocation and compliance on complex projects.

Store & Search

Securely store all invoices and supporting documentation for 7 years, with advanced search to quickly retrieve records for audits, compliance checks or project reviews.

Onsite Approval Process

Apply granular approval controls based on user limits, project ownership, departments or cost centres ensuring approvals stay close to the work while maintaining financial oversight.

Statement Reconciliation

Reconcile supplier statements efficiently, with alerts for discrepancies to help resolve issues quickly and keep supplier accounts accurate.

Price Watch

Monitor invoice pricing and flag unexpected changes or inconsistencies, helping protect project budgets and prevent cost overruns.

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“

SmartOffice AP Automation has revolutionized the way we work by streamlining our processes, which has significantly increased accuracy and freed up our staff’s time. This shift allows our team to focus on more strategic and valuable activities. We’re grateful for their role in enhancing our operational efficiency. We are currently moving to a new ERP system, and we are delighted that SOAP will be able to migrate to that system. Florence Lochrin Accounts Manager, Martello Hotel (and others)

Supercharge your accounting software

We integrate seamlessly with the leading Accounting & ERP platforms to ensure a streamlined process for you

Questions? We have answers.

How does eliminating paper processes save my company money?

Material and Storage Costs: Eliminating paper saves on expenses for printing, ink, and physical storage space.
Efficiency Gains: Digital processes are faster and more accessible, reducing time spent on tasks so you can focus on your core business.
Error Reduction: Digital systems minimize mistakes like misfiling or loss.
Workflow Automation: Tasks can be automated, speeding up processes.
Collaboration Improvement: Digital documents enable easier team collaboration.
Environmental Benefits: Going paperless aligns with sustainability goals.
Compliance Risk Reduction: Digital systems offer stricter controls, lowering compliance risks and associated costs.

What is AP Automation?

Accounts Payable (AP) Automation revolutionises the traditional AP process by digitising and automating tasks such as printing and mailing paper invoices, matching to purchase orders and goods receipts notes, as well as supplier statement reconciliation. This modernisation accelerates payment cycles, enhances reconciliation accuracy, and fortifies defences against fraudulent activities. By embracing AP automation, organisations can not only save on costs but most importantly, reallocate resources to more value-generating tasks.

What is a Purchase Order (PO)?

A Purchase Order is a formal document sent from a buyer to a supplier authorizing the purchase of specific products or services under defined terms and conditions.

Will SmartOffice work with our accounting and financial software?

Yes, SmartOffice can be connected to most accounting systems. The platform has over 40 direct integrations with. We also create custom exports and imports in CSV or XLS for all viable systems.

Can you integrate with other software?

We have integrations with POS systems, inventory management systems, logistics systems and many other vertical software systems.

All FAQs

Stop wasting your time!

Say goodbye to tedious manual tasks and automate your file processing with SmartOffice

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