SmartOffice for information technology

IT companies trust us with their data

By automating finance workflows, SmartOffice helps IT teams stay agile, scale faster, and stay ahead in a fast-moving industry, without adding operational overhead.

trusted by companies just like yours

Tech companies need efficient solutions to speed up financial processes

Accelerate financial processes and maintain a competitive edge with streamlined automated solutions designed for tech efficiency

Manage your invoices effortlessly with financial automation

Stay ahead of the competition as you leverage our solutions to streamline your workflow and drive progress in your industry.

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Automatically approve invoices that match purchase orders, invoices, and goods received notices

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Easily integrate new suppliers, products and services.

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SmartOffice AP stores all processed invoices for 7 years and provides an extensive search facility for users.

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Features & Benefits

Built for IT teams managing complex spend and scalable operations

Approval Workflows

Apply structured approval workflows based on user limits, departments, cost centres or projects, supporting governance and controlled IT spend across the organisation.

Multiple Logins

Manage multiple entities, subsidiaries or client accounts from a single platform, ideal for IT teams supporting multi-company or group structures.

Three-Way Matching

Automatically match purchase orders, invoices and goods received, reducing manual checks and improving accuracy for hardware, software and services procurement.

Price Watch

Monitor invoice pricing and flag unexpected changes or discrepancies, helping IT teams manage vendor costs and avoid unapproved price increases.

Statement Reconciliation

Reconcile supplier statements efficiently, with alerts for inconsistencies, helping maintain clean vendor accounts and audit-ready records.

Delivery Verification

Verify invoices against delivery documentation to identify shortages or mismatches, supporting accurate processing of equipment and service deliveries.

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“

Indigo Pro is thrilled to collaborate with Smart Office AP Automation bringing superior efficiency and precision to accounts payable automation. This partnership enhances our ERP offerings, allowing us to integrate a sophisticated AP system that complements and elevates existing business processes. Brian O’Brien Owner, dotnet.ie

Supercharge your accounting software

We integrate seamlessly with the leading Accounting & ERP platforms to ensure a streamlined process for you

Questions? We have answers.

How does eliminating paper processes save my company money?

Material and Storage Costs: Eliminating paper saves on expenses for printing, ink, and physical storage space.
Efficiency Gains: Digital processes are faster and more accessible, reducing time spent on tasks so you can focus on your core business.
Error Reduction: Digital systems minimize mistakes like misfiling or loss.
Workflow Automation: Tasks can be automated, speeding up processes.
Collaboration Improvement: Digital documents enable easier team collaboration.
Environmental Benefits: Going paperless aligns with sustainability goals.
Compliance Risk Reduction: Digital systems offer stricter controls, lowering compliance risks and associated costs.

What is AP Automation?

Accounts Payable (AP) Automation revolutionises the traditional AP process by digitising and automating tasks such as printing and mailing paper invoices, matching to purchase orders and goods receipts notes, as well as supplier statement reconciliation. This modernisation accelerates payment cycles, enhances reconciliation accuracy, and fortifies defences against fraudulent activities. By embracing AP automation, organisations can not only save on costs but most importantly, reallocate resources to more value-generating tasks.

What is a Purchase Order (PO)?

A Purchase Order is a formal document sent from a buyer to a supplier authorizing the purchase of specific products or services under defined terms and conditions.

Will SmartOffice work with our accounting and financial software?

Yes, SmartOffice can be connected to most accounting systems. The platform has over 40 direct integrations with. We also create custom exports and imports in CSV or XLS for all viable systems.

Can you integrate with other software?

We have integrations with POS systems, inventory management systems, logistics systems and many other vertical software systems.

All FAQs

Stop wasting your time!

Say goodbye to tedious manual tasks and automate your file processing with SmartOffice

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