SmartOffice for non-profit

Finance compliance on auto pilot

Streamline your financial management with our automated solutions and focus on your mission.

trusted by companies just like yours

Save huge amounts of time with 
our financial automation solutions

Significantly reduce administrative tasks and devote extra time to making a positive impact.

Manage and control your budgets effortlessly

Stop wasting your time on mundane paperwork and time-consuming tasks and improve the impact of your non-profit organisation with automation solutions.
Easily track and approve invoices.
Accelerate invoice approvals and processing.
SmartOffice AP can be used by a single person serving multiple departments.

Features & Benefits

Transforming manual tasks into automated efficiency

Approval Based User Limits

Easily implement your perfect approval matrix.

Tax Management
Allows granular control on your relevant tax rates.
Statement Reconciliation
Reconcile supplier statements effortlessly, receiving targeted alerts for any inconsistencies to facilitate prompt resolution.
Price Watch
Simple tracking of all invoice prices for any unexpected changes, alerting you to potential issues.
Three Way Matching
Automatically approve invoices that match purchase orders, invoices, and goods received notices.
Nominal Ledger Coding
Simple automated NL coding can be based on supplier, line item, and PO detail, with custom rules and coding.

SmartOffice ticks all the boxes. It automates our A.P. process, it saves time and money, it saves storage space and saves on new staff. But most of all, it does exactly what it promises to do.

Brendan Mulcahy
Financial Controller, Hunt Office.

Supercharge your accounting software

We integrate seamlessly with the leading Accounting & ERP platforms to ensure a streamlined process for you

Questions? We have answers.

How does eliminating paper processes save my company money?
  • Material and Storage Costs: Eliminating paper saves on expenses for printing, ink, and physical storage space.
  • Efficiency Gains: Digital processes are faster and more accessible, reducing time spent on tasks so you can focus on your core business.
  • Error Reduction: Digital systems minimize mistakes like misfiling or loss.
  • Workflow Automation: Tasks can be automated, speeding up processes.
  • Collaboration Improvement: Digital documents enable easier team collaboration.
  • Environmental Benefits: Going paperless aligns with sustainability goals.
  • Compliance Risk Reduction: Digital systems offer stricter controls, lowering compliance risks and associated costs.
What is AP Automation?
Accounts Payable (AP) Automation revolutionises the traditional AP process by digitising and automating tasks such as printing and mailing paper invoices, matching to purchase orders and goods receipts notes, as well as supplier statement reconciliation. This modernisation accelerates payment cycles, enhances reconciliation accuracy, and fortifies defences against fraudulent activities. By embracing AP automation, organisations can not only save on costs but most importantly, reallocate resources to more value-generating tasks.
What is a Purchase Order (PO)?

A Purchase Order is a formal document sent from a buyer to a supplier authorizing the purchase of specific products or services under defined terms and conditions.

Will SmartOffice work with our accounting and financial software?

Yes, SmartOffice can be connected to most accounting systems. The platform has over 40 direct integrations with. We also create custom exports and imports in CSV or XLS for all viable systems.

Can you integrate with other software?

We have integrations with POS systems, inventory management systems, logistics systems and many other vertical software systems.

All FAQs

Stop wasting your time!

Say goodbye to tedious manual tasks and automate your file processing with SmartOffice