SmartOffice for hospitality

Take control of your costs and focus on your business

SmartOffice financial automation gives hospitality businesses real-time control over costs, suppliers, and margins, without adding admin.

From high-volume supplier invoices to fluctuating food, beverage, and utilities costs, SmartOffice helps hotels, restaurants, and hospitality groups spot discrepancies early and stay profitable. That means less time in the back office and more time delivering exceptional guest experiences.

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trusted by companies just like yours

Take control of your costs and focus on your business

With our financial automation solutions, you focus on delivering exceptional guest experiences.

No more headaches with automated efficiencies

Dedicate your time to guest satisfaction and service excellence and not wasting it on mundane paperwork and time-consuming tasks.

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Easily integrate new suppliers, products and services.

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Accelerate invoice approvals and processing

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Drastically reduce up to 80% of your time on processing invoices

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Features & Benefits

Built for fast-moving hospitality teams where control and consistency matter

Nominal Ledger Coding

Automatically code invoices based on supplier, line item and purchase order details, with flexible rules to support consistent posting across hotels, venues and locations.

Purchasing Approval and Control

A simple, effective purchasing and approval process for non-food & beverage spend, helping hospitality teams control costs without slowing operations.

Three-Way Matching

Automatically match purchase orders, invoices and goods received, reducing errors and ensuring accurate processing of high-frequency supplier invoices.

Price Watch

Track invoice prices across suppliers and flag unexpected increases, helping protect margins and maintain cost consistency across sites.

Statement Reconciliation

Reconcile supplier statements efficiently, with alerts for discrepancies, helping finance teams resolve issues quickly and maintain strong supplier relationships.

Delivery Verification

Confirm invoice accuracy against deliveries to identify shortages or discrepancies, reducing disputes and ensuring suppliers are paid correctly.

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“

SmartOffice AP Automation has revolutionized the way we work by streamlining our processes, which has significantly increased accuracy and freed up our staff’s time. This shift allows our team to focus on more strategic and valuable activities. We’re grateful for their role in enhancing our operational efficiency. We are currently moving to a new ERP system, and we are delighted that SOAP will be able to migrate to that system.

Florence Lochrin
Accounts Manager, Martello Hotel (and others)

Supercharge your accounting software

We integrate seamlessly with the leading Accounting & ERP platforms to ensure a streamlined process for you

Questions? We have answers.

How does eliminating paper processes save my company money?

Material and Storage Costs: Eliminating paper saves on expenses for printing, ink, and physical storage space.
Efficiency Gains: Digital processes are faster and more accessible, reducing time spent on tasks so you can focus on your core business.
Error Reduction: Digital systems minimize mistakes like misfiling or loss.
Workflow Automation: Tasks can be automated, speeding up processes.
Collaboration Improvement: Digital documents enable easier team collaboration.
Environmental Benefits: Going paperless aligns with sustainability goals.
Compliance Risk Reduction: Digital systems offer stricter controls, lowering compliance risks and associated costs.

What is AP Automation?

Accounts Payable (AP) Automation revolutionises the traditional AP process by digitising and automating tasks such as printing and mailing paper invoices, matching to purchase orders and goods receipts notes, as well as supplier statement reconciliation. This modernisation accelerates payment cycles, enhances reconciliation accuracy, and fortifies defences against fraudulent activities. By embracing AP automation, organisations can not only save on costs but most importantly, reallocate resources to more value-generating tasks.

What is a Purchase Order (PO)?

A Purchase Order is a formal document sent from a buyer to a supplier authorizing the purchase of specific products or services under defined terms and conditions.

Will SmartOffice work with our accounting and financial software?

Yes, SmartOffice can be connected to most accounting systems. The platform has over 40 direct integrations with. We also create custom exports and imports in CSV or XLS for all viable systems.

Can you integrate with other software?

We have integrations with POS systems, inventory management systems, logistics systems and many other vertical software systems.

All FAQs

Stop wasting your time!

Say goodbye to tedious manual tasks and automate your file processing with SmartOffice

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