Automate accounts payable. Protect your margins. Stay in control.

SmartOffice helps business owners and finance teams eliminate manual invoice processing, automatically reconcile supplier statements, and identify overcharging with Price Watch.

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Trusted by finance teams across retail, hospitality, healthcare, pharmacies, manufacturing, and professional services

Designed to remove manual work, reduce risk, and protect your margins.

AP Automation

Automatically collect, sort, and store supplier invoices, reducing processing time and errors.

Statement Reconciliation

Instantly reconcile supplier statements to detect missing invoices, duplicates, and mismatches.

Price Watch

Automatically identify price increases, discrepancies, and overcharging, protecting your margins without manual checks.

PO Pro

Match invoices to purchase orders and approvals for complete spend control.

Debit Note

Create, track, and manage debit notes accurately and efficiently.

Back Up Documents

Securely store all financial documents in one audit-ready location.

What Is Manual AP Really Costing You?

If your team is chasing approvals, re-entering invoices, or reacting to discrepancies after the fact, your AP process is costing more than you think. Our interactive ROI calculator shows how SmartOffice AP Automation can reduce processing costs, speed up approvals, and restore financial control, based on how your business operates.

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AP Automation

Experience cost and time savings of up to 80% with intelligent cloud-based Accounts Payable automation.

Approvals & Auto Ledger Coding

Simple automated NL coding can be based on supplier, line item, and PO detail, with custom rules and coding.

Three Way Matching

Streamline and accelerate the approval and processing of invoices with automatic cross-checks between purchase orders, invoices, and goods receivable notices.

Statement Reconciliation

Reconcile supplier statements effortlessly, receiving targeted alerts for any inconsistencies to facilitate prompt resolution.

Price Watch

Simple tracking of all invoice prices for any unexpected changes, alerting you to potential issues.

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PO Pro

Streamline your precurement operations with PO Pro, our powerful solution for seamless purchase order processing.

Requisition & Approval

Effortlessly generate order requisitions and attach supporting quotations or product details. Simplify and expedite the approval stage by ensuring all relevant documentation is readily available.

Eliminating paper and spreasheets from your process

Single source of truth around your purchasing process

Total Control

Budgets, approver limits, price control, project costing, user limits, departmental costing

Dynamic Reporting

Build your own dynamic and detailed reports

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Supercharge your accounting software

We integrate seamlessly with the leading Accounting & ERP platforms to ensure a streamlined process for you

Why people love SmartOffice

“

The process is streamlined, more secure and future proof. We don’t misplace invoices as everything is electronic and everything is timestamped, so we know who approved what and when. We’ve also been able to remove twelve boxes of old invoices!

Aideen Greene
Financial Controller, Label Tech

“

SmartOffice ticks all the boxes. It automates our A.P. process, it saves time and money, it saves storage space and saves on new staff. But most of all, it does exactly what it promises to do.

Brendan Mulcahy
Financial Controller, Hunt Office

“

Cultivating our farm business requires a keen eye on efficiency. Thanks to SmartOffice Accounts Payable, we’ve saved significant time and resources previously spent on manual processes and printing. It’s a vital tool that helps us focus more on growing food and less on paperwork.

Roisin Russell
O’Shea Farms

Stop wasting your time!

Say goodbye to tedious manual tasks and automate your file processing with SmartOffice

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Questions? We have answers.

How does eliminating paper processes save my company money?

Material and Storage Costs: Eliminating paper saves on expenses for printing, ink, and physical storage space.
Efficiency Gains: Digital processes are faster and more accessible, reducing time spent on tasks so you can focus on your core business.
Error Reduction: Digital systems minimize mistakes like misfiling or loss.
Workflow Automation: Tasks can be automated, speeding up processes.
Collaboration Improvement: Digital documents enable easier team collaboration.
Environmental Benefits: Going paperless aligns with sustainability goals.
Compliance Risk Reduction: Digital systems offer stricter controls, lowering compliance risks and associated costs.

What is AP Automation?

Accounts Payable (AP) Automation revolutionises the traditional AP process by digitising and automating tasks such as printing and mailing paper invoices, matching to purchase orders and goods receipts notes, as well as supplier statement reconciliation. This modernisation accelerates payment cycles, enhances reconciliation accuracy, and fortifies defences against fraudulent activities. By embracing AP automation, organisations can not only save on costs but most importantly, reallocate resources to more value-generating tasks.

What is a Purchase Order (PO)?

A Purchase Order is a formal document sent from a buyer to a supplier authorizing the purchase of specific products or services under defined terms and conditions.

Will SmartOffice work with our accounting and financial software?

Yes, SmartOffice can be connected to most accounting systems. The platform has over 40 direct integrations with. We also create custom exports and imports in CSV or XLS for all viable systems.

Can you integrate with other software?

We have integrations with POS systems, inventory management systems, logistics systems and many other vertical software systems.

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