SmartOffice for retail

Take control of costs and stay agile

SmartOffice automates finance processes for retail businesses, giving you real-time visibility across stores, suppliers, and inventory spend. From high-volume invoices to fluctuating supplier pricing, SmartOffice helps protect margins and reduce back-office effort.

With automated workflows and accurate data, your teams can spend less time on admin and more time driving sales and customer experience.

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trusted by companies just like yours

Take control of your cash flow with our financial automation solutions

With our dynamic, real-time reporting you can manage cash flow for better financial control

Save time and focus on growing your business

Stop wasting your time on paperwork and time-consuming tasks, ensure smooth invoice processing and focus on growing and developing your business.

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Track the spend per contract.

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Easily integrate new suppliers, products and services.

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SmartOffice AP can be used by a single person serving multiple locations or departments.

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Features & Benefits

Built for fast-moving retail environments where margins and accuracy matter

Three-Way Matching

Automatically match purchase orders, invoices and goods received, reducing errors and supporting accurate processing of high-volume retail invoices.

Drastic Savings

Reduce manual processing, improve efficiency and free up finance teams by automating invoice processing and reconciliation across retail operations.

Multiple Logins

Manage multiple stores, brands or company entities from one platform, giving teams clear access while maintaining control across locations.

Store & Search

Securely store all invoices and supporting documents for 7 years, with fast search across suppliers, stores and locations to support audits and queries.

Statement Reconciliation

Reconcile supplier statements efficiently, with alerts for discrepancies, helping resolve issues quickly and maintain strong supplier relationships.

Price Watch

Monitor invoice pricing and flag unexpected changes, supporting margin protection and consistent pricing across suppliers and stores.

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“

Exceptional personal support has defined our experience with Smart Office AP automation. Their commitment to understanding and meeting our specific needs has made a significant difference in our operations. We couldn’t be more grateful for their partnership!

Andy Le Maitre
Group Financial Controller, Creaseys Marks & Spencers

Supercharge your accounting software

We integrate seamlessly with the leading Accounting & ERP platforms to ensure a streamlined process for you

Questions? We have answers.

How does eliminating paper processes save my company money?

Material and Storage Costs: Eliminating paper saves on expenses for printing, ink, and physical storage space.
Efficiency Gains: Digital processes are faster and more accessible, reducing time spent on tasks so you can focus on your core business.
Error Reduction: Digital systems minimize mistakes like misfiling or loss.
Workflow Automation: Tasks can be automated, speeding up processes.
Collaboration Improvement: Digital documents enable easier team collaboration.
Environmental Benefits: Going paperless aligns with sustainability goals.
Compliance Risk Reduction: Digital systems offer stricter controls, lowering compliance risks and associated costs.

What is AP Automation?

Accounts Payable (AP) Automation revolutionises the traditional AP process by digitising and automating tasks such as printing and mailing paper invoices, matching to purchase orders and goods receipts notes, as well as supplier statement reconciliation. This modernisation accelerates payment cycles, enhances reconciliation accuracy, and fortifies defences against fraudulent activities. By embracing AP automation, organisations can not only save on costs but most importantly, reallocate resources to more value-generating tasks.

What is a Purchase Order (PO)?

A Purchase Order is a formal document sent from a buyer to a supplier authorizing the purchase of specific products or services under defined terms and conditions.

Will SmartOffice work with our accounting and financial software?

Yes, SmartOffice can be connected to most accounting systems. The platform has over 40 direct integrations with. We also create custom exports and imports in CSV or XLS for all viable systems.

Can you integrate with other software?

We have integrations with POS systems, inventory management systems, logistics systems and many other vertical software systems.

All FAQs

Stop wasting your time!

Say goodbye to tedious manual tasks and automate your file processing with SmartOffice

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