SmartOffice for healthcare

Finance automation for a healthy business

Ensure the financial strength of your healthcare business, so you can focus on delivering exceptional patient care

trusted by companies just like yours

Don’t let paperwork get in the way of a healthy efficient business

Reduce administrative burdens and enhance efficiency, allowing you to focus on delivering exceptional healthcare services

Save time and focus on growing your business

Enhance your efficiencies with our automation solutions freeing resources to provide exceptional care and comply with industry regulations.
Accelerate invoice approvals and processing.
Highlighting price rises for investigation.
Easily integrate new suppliers, products and services.

Features & Benefits

Transforming manual tasks into automated efficiency

Auto Coding by Store & Line Item

Ledger coding based on delivery location and product purchased.

Price Watch
Monitor all invoices for fluctuations in unit or batch pricing, highlighting price rises for investigation.
Handling Large Volume

Automatically forward to relevant branch and approver.

Delivery Confirmation

Ensure accurate deliveries with our delivery confirmation feature, easily resolving issues with supplier shortages.

Three Way Matching

Automatically approve invoices that match purchase orders, invoices, and goods received notices.

Statement Reconciliation

Reconcile supplier statements effortlessly, receiving targeted alerts for any inconsistencies to facilitate prompt resolution.

With SmartOffice AP, we save 90 percent of the time we had historically spent processing supplier invoices, the SmartOffice application gives me the visibility I require to control my suppliers’ paperwork, while allowing me to know at any moment in time what my outstanding debts are, no matter where in the world the physical invoices are located, or if they’ve been processed or not.

Ade Stack
Managing Director, Stacks Pharmacy Group

Supercharge your accounting software

We integrate seamlessly with the leading Accounting & ERP platforms to ensure a streamlined process for you

Questions? We have answers.

How does eliminating paper processes save my company money?
  • Material and Storage Costs: Eliminating paper saves on expenses for printing, ink, and physical storage space.
  • Efficiency Gains: Digital processes are faster and more accessible, reducing time spent on tasks so you can focus on your core business.
  • Error Reduction: Digital systems minimize mistakes like misfiling or loss.
  • Workflow Automation: Tasks can be automated, speeding up processes.
  • Collaboration Improvement: Digital documents enable easier team collaboration.
  • Environmental Benefits: Going paperless aligns with sustainability goals.
  • Compliance Risk Reduction: Digital systems offer stricter controls, lowering compliance risks and associated costs.
What is AP Automation?
Accounts Payable (AP) Automation revolutionises the traditional AP process by digitising and automating tasks such as printing and mailing paper invoices, matching to purchase orders and goods receipts notes, as well as supplier statement reconciliation. This modernisation accelerates payment cycles, enhances reconciliation accuracy, and fortifies defences against fraudulent activities. By embracing AP automation, organisations can not only save on costs but most importantly, reallocate resources to more value-generating tasks.
What is a Purchase Order (PO)?

A Purchase Order is a formal document sent from a buyer to a supplier authorizing the purchase of specific products or services under defined terms and conditions.

Will SmartOffice work with our accounting and financial software?

Yes, SmartOffice can be connected to most accounting systems. The platform has over 40 direct integrations with. We also create custom exports and imports in CSV or XLS for all viable systems.

Can you integrate with other software?

We have integrations with POS systems, inventory management systems, logistics systems and many other vertical software systems.

All FAQs

Stop wasting your time!

Say goodbye to tedious manual tasks and automate your file processing with SmartOffice