SmartOffice for construction
Automate accounts payable across every site and project
SmartOffice gives construction businesses real-time visibility over spend, commitments, and cash flow, across multiple sites, subcontractors, and suppliers. From materials and plant hire to professional services, SmartOffice AP ensures every invoice is matched, approved, and paid accurately.
AP Automation streamlines high-volume invoices, supports multi-level approvals, and reduces errors and delays, helping you control costs, protect margins, and keep projects on schedule.
trusted by companies just like yours
Automatically cross-check price increases and keep your job on budget
Price monitoring not only keeps your construction project on budget but also saves you valuable time, so you can focus on what matters most – delivering projects on schedule and within budget.
Effectively manage suppliers and payments
Stop wasting your time on mundane paperwork and time-consuming tasks and focus on growing and building your construction company.
Track the spend per contract.
Easily integrate new suppliers, products and services.
Multiple logins to manage multiple sites.
Features & Benefits
Built for the realities of construction finance
Store & Search
Securely store all invoices, delivery dockets and supporting documents for 7 years, with powerful search across projects, sites and suppliers ideal for audits and dispute resolution.
Intuitive Dashboard
Gain real-time visibility into invoice approvals across multiple projects and sites, helping finance and project teams stay aligned and in control.
Document Tracking
Track invoice approval status at every stage, ensuring no delays to supplier payments and full accountability across project teams.
Delivery Confirmation
Match invoices to delivery documentation and purchase orders to identify shortages, discrepancies or overbilling before payment.
Multiple Logins
Give controlled access to site managers, finance teams and head office, ensuring the right people see the right information at the right time.
Drastic Savings
Reduce admin time, avoid costly errors and improve cash flow by automating invoice processing freeing teams to focus on keeping projects moving.
Supercharge your accounting software
We integrate seamlessly with the leading Accounting & ERP platforms to ensure a streamlined process for you
Questions? We have answers.
How does eliminating paper processes save my company money?
- Material and Storage Costs: Eliminating paper saves on expenses for printing, ink, and physical storage space.
- Efficiency Gains: Digital processes are faster and more accessible, reducing time spent on tasks so you can focus on your core business.
- Error Reduction: Digital systems minimize mistakes like misfiling or loss.
- Workflow Automation: Tasks can be automated, speeding up processes.
- Collaboration Improvement: Digital documents enable easier team collaboration.
- Environmental Benefits: Going paperless aligns with sustainability goals.
- Compliance Risk Reduction: Digital systems offer stricter controls, lowering compliance risks and associated costs.
What is AP Automation?
What is a Purchase Order (PO)?
A Purchase Order is a formal document sent from a buyer to a supplier authorizing the purchase of specific products or services under defined terms and conditions.
Will SmartOffice work with our accounting and financial software?
Yes, SmartOffice can be connected to most accounting systems. The platform has over 40 direct integrations with. We also create custom exports and imports in CSV or XLS for all viable systems.
Can you integrate with other software?
We have integrations with POS systems, inventory management systems, logistics systems and many other vertical software systems.
Stop wasting your time!
Say goodbye to tedious manual tasks and automate your file processing with SmartOffice