Perennial Freight streamlines accounts payable with SmartOffice
Perennial Freight is a leading logistics company managing a high volume of supplier invoices. To support its growing operations, the company sought a more efficient and scalable solution for its accounts payable processes.
Significant reduction in manual invoice processing
Improved visibility across invoice approvals
Faster and more efficient Sage integration
No need to replace a retiring AP team member
The Challenge
Before implementing SmartOffice, Perennial Freight relied on a highly manual accounts payable process.
Invoices were:
- Paper-based and email-driven
- Printed and manually distributed
- Approved by hand
This resulted in:
- Lost or misdirected invoices
- Time-consuming approval cycles
- Heavy reliance on manual data entry into Sage
- Limited visibility over invoice status and approvals
While functional, the process was inefficient and difficult to scale.
The Solution
Centralised Invoice Management
Invoices are now received and processed through a single mailbox, eliminating manual handling and reducing errors.
Automated Approval Workflows
Approvals are streamlined, faster, and can be completed from anywhere, improving efficiency across the business.
reducing errors.
Seamless Sage Integration
Invoices are uploaded into Sage multiple times per day, ensuring financial records remain accurate and up to date.
Tailored Implementation
The SmartOffice team worked closely with Perennial Freight to ensure the system fit seamlessly into their existing processes and requirements.
Key Benefits
Increased Efficiency
- Large batches of invoices processed quickly
- Reduced time spent on manual tasks
- Faster month-end processes
Reduced Manual Dependency
- Elimination of paper-based workflows
- No need to replace a retiring AP employee
- Less reliance on printing and posting
Improved Visibility & Control
- Clear tracking of invoice approvals
- Easy access to historical invoices
- Greater transparency across processes
Flexibility & Accessibility
- Access the system from anywhere
- Supports remote and hybrid working
- Real-time updates across teams
Increased Accuracy
- Price watch highlights discrepancies
- Improved awareness of errors
- Greater control over supplier pricing
The Result
By replacing manual processes with automation, the business now benefits from a streamlined, scalable, and future-ready finance operation.
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