SmartOffice Accounts Payable Solution
Supplier Invoicing Process Automation
Reduce the cost of processing invoices by up to 80% with SmartOffice Accounts Payable Solutions.
SmartOffice Accounts Payable is a smart, powerful cloud-based Electronic Accounts Payable Solution that reduces the cost of processing supplier invoices by up to 80%. Processing becomes a completely touchless experience, supporting remote working, approvals, and full visibility.
No more lost invoices, accounting errors, accounts put on hold, lost VAT reclaims and unnecessary over-payments. SmartOffice Accounts Payable Solutions provides you with a structured and streamlined process for handling all incoming invoices.
We simply take your supplier’s invoice from the email they send to you and process the invoice directly into your accounts package. No more sorting through the post, printing invoices, forwarding them for approval or matching them to the correct purchase orders.
Want to know how to reduce the cost of processing invoices?
Learn how SmartOffice AP can not only reduce the cost of processing invoices by up to 80% but also how it offers total visibility and enables full knowledge approval for every stage. No more lost invoices, data entry and account hold errors, lost VAT reclaims and unnecessary over-payments.
Huge Savings
At SmartOffice, we believe that small and medium-sized businesses can avail of huge savings in time, money and effort by simply eliminating the need to manually, process and reconcile suppliers invoices.
Auto Invoicing
Our innovative and intuitive online platform handles, processes, stores and distributes all your supplier invoices automatically; freeing skilled resource to focus on adding value to the business.
Secure Storage
For well regulated industries, SmartOffice AP will automatically process invoices into your accounts package and securely store the documents for up to seven years, helping you to meet compliance obligations.
Flexible Solution
SmartOffice AP can be used by a single bookkeeper serving multiple companies, or by a company with many employees and a complex hierarchy for invoice review and approval processes.
How does SmartOffice Accounts Payable Solutions work?
Step 1
Suppliers email their invoices to your SmartOffice email account.
Step 2
Data is extracted from your suppliers email invoice, it is then coded, processed, distributed, approved and stored.
Step 3
SmartOffice Accounts Payable Solutions updates your accounts, reconciles them with your statements and automatically searches for any missing invoices, while never losing any of your documents.
Accounts Payable Solutions Features
Price Watch
SmartOffice can be set to monitor all invoices for fluctuations in unit or batch pricing, highlighting price rises for investigation.
Three-Way Matching
Automatically cross-check purchase orders, invoices and goods receivable notices to accelerate invoice approvals and processing.
Statement Reconciliation
Reconciles your supplier against processed invoices with one click. A copy of any missing invoices will be immediately requested.
Delivery Confirmation
Delivery confirmation can be set on any invoice, with any shortages on the document automatically sent to your supplier for resolution.
Dashboard Screen
Our user-friendly dashboard shows you what stage in the approval process your invoices reside allowing you to have full visibility of the process.
Document Tracking
Invoices within SmartOffice AP that require approval are tracked, illustrating whose approval is required and how long approval is outstanding.
Full Knowledge Approval
When manually approving an invoice, a user has access to vital information to make the correct decision on that invoice.
Nominal Ledger Coding
Automatic NL coding can be based on supplier, line item, PO detail, manual overriding, and branch or project coding.
Store and Search
SmartOffice AP stores all processed invoices for 7 years and provides an extensive search facility for users.
Satisfied Clients
Invoices Processed
Hours Saved
Automated invoice processing… but the control stays with you!
With SmartOffice Accounts Payable Solutions, you have the ability to set how every invoice is approved during processing before it is uploaded to your accounts package, from a simple approval to a complex multi approval process.
